What Our Customers Say
“Property Site Management definitely streamlined our billing and invoicing time. Without have to second guess our amounts every month, we were able to reduce our tenant billing times by over 90%. After we had the Property Site Management set up, we really just had to go through one batch process to finish everything accurately.”
~ Cherie Sanders, Property Manager, W.C. Bradley Company
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Property Site Management
Features & Benefits by Module
By being sold as a modular software product, Property Site Management allows you to buy only what you need to get the job done. Below are the features each module brings to your property management operations.
Property Site Management Core Module
- Create various types of detailed leases
- Efficiently generate SOP invoices in batches
- Create secondary contact records
- Assign various terms and charges to leases
- Assign property tax info
- Track tenant lease deposits (first, damage, last and more)
- Store property insurance information
- Import and manage Consumer Price Index data
- Flexible expense tracking and recoveries
- Quickly copy current data to create new building, tenant, or lease records
- Comprehensive charge escalation management
- Track sub-lease information
- Create custom user defined fields on the fly to various records
- Attach electronic documents (i.e. lease abstracts, drawings & renderings, floor plans)
- Detailed inquiries and reporting capabilities
- Easy access to financial reports
- Produce analytical reports by territory/building(site)/unit
Tower Manager Module
- Site and lease centric transaction processing
- Manage various types of towers, including owned and managed
- Monitor and record basic site costs
- Mass create tenant lease and ground lease invoices
- Create charge escalations
- Produce accurate profit and loss reports
- Schedule work order maintenance tasks
- Track equipment and fixed assets
- Perform straight-line calculations on transactions
- Revenue sharing management
Expense Allocation Module
- Create allocation templates and assign default charges
- Base allocation method on square footage, equal amounts or percentages
- Pre-assign which lease is responsible for specific charges
- Process multiple CAM charges at once
- Reverse expense allocations
- Match AP transactions and allocation templates quickly and easily
- Filter CAM charges by work, open and historical records and reconcile allocations
- Reduce manual processing, tracking and billing of variable charges
- Create AP transactions and attach them to existing allocation templates
- Combine fixed charges and CAM charges on the same GP AR invoice
- Pass through charges when paying vendors
Meter Tracking & Billing Module
- Track and bill meter consumption for tenants
- Create custom calculations formulas per meter
- Assign multiple meters per unit/lease
- Import meter data for utilities consumption
- Mass reconcile one or many meter charges and pass these through to tenants
- Reporting based on calendar or lease year
Retail & Overages Module
- Set sales reporting options based on calendar or lease year
- Mass import sales totals from tenants on a monthly basis
- Annual tenant sales reporting available for calculating expense budgets, tenant charges, and more
- Create and assign multiple charge types that can be based on sales revenue and expense contributions
- Send email notifications & bill tenants late charges automatically based on the original dates that sales data was entered
- Use multiple methods to create charges including natural break point, non-natural and speciality leasing
Budgeting & Forecasting Module
- Create budget templates based on previous year data and a range of leases
- Import and Export budgets to forecaster for further manipulation
- Create forecasts based on budget templates and what-if scenarios